Reclaim AI

Reclaim AI is an automated scheduling platform created for professionals who need help managing crowded or constantly changing calendars. Instead of asking users to place every task habit and focus session manually Reclaim AI searches for suitable time and adds flexible blocks around existing meetings.

The platform connects with Google Calendar and Microsoft Outlook Calendar. Once connected it can schedule tasks protect focus hours organise recurring routines and help users avoid unnecessary calendar conflicts.

Reclaim AI is particularly useful for people whose plans change frequently. A fixed time block may no longer work when an urgent meeting appears. Reclaim can move flexible work to another suitable slot while keeping the task visible on the calendar.

Intelligent Calendar Planning

The main Reclaim AI dashboard gives users a clearer view of meetings tasks habits focus sessions and personal commitments. Flexible items can be adjusted according to deadlines priorities working hours and existing availability.

Users can also interact with Reclaim through AI-powered scheduling commands. They may ask the platform to find time for important work reorganise a crowded day or protect several hours for deep focus.

Suggested changes can be reviewed before they are applied. This gives users greater control and reduces the risk of unexpected calendar adjustments.

Protecting Focus Time

Focus Time is one of the most valuable Reclaim AI features. Users can decide how many uninterrupted hours they want each week and allow the platform to find appropriate spaces.

These sessions may move when important meetings are added. Reclaim continues looking for available time so the user can still reach the selected weekly focus target.

Focus Time can be used for writing coding research design planning or any activity that requires concentration. It is especially helpful for professionals whose calendars are gradually filled by meetings.

Scheduling Tasks Automatically

A task list shows what needs to be completed but it does not always show when the work will happen. Reclaim AI solves this problem by turning tasks into calendar blocks.

Users can add a task duration priority deadline and preferred scheduling window. Reclaim then places the work in an available time slot.

Larger tasks can be divided into smaller sessions. This means a four-hour task may be spread across several days rather than filling one long block.

The platform also connects with task management tools such as Asana ClickUp Jira Linear Todoist and Google Tasks. Tasks from these services can be brought into the calendar and scheduled automatically.

Flexible Habits and Routines

Reclaim Habits allow users to make time for activities that should happen regularly but do not require a fixed hour.

A Habit may be created for weekly planning exercise reading administration email management or learning. The user chooses how often it should happen and which times are acceptable.

Reclaim then searches for a suitable opening. When the calendar becomes crowded the Habit may move to another available slot.

This flexible approach can be more practical than a normal recurring event because the activity is not permanently tied to the same hour.

Smarter Meeting Scheduling

Reclaim AI includes Smart Meetings for recurring team conversations. Users can define the meeting length preferred days working hours frequency and participant requirements.

The platform checks attendee availability and finds an appropriate time. When conflicts appear it can suggest or arrange another slot according to the selected rules.

Smart Meetings can be used for team check-ins planning sessions one-to-one conversations reviews and recurring project discussions.

Reclaim also considers time zones which is useful for remote teams working across different regions.

Scheduling Links

Users can create booking links and share them with customers candidates colleagues or business partners.

Each link can include preferred availability meeting length priority and other conditions. Reclaim places booked meetings around tasks focus blocks and existing commitments.

Higher-priority scheduling links may offer more options by moving flexible lower-priority items. This helps important customers or interviews find available time without permanently opening the entire calendar.

Calendar Sync

Many professionals maintain separate personal and work calendars. This can create conflicts when one account cannot see that another calendar is already occupied.

Reclaim AI can sync availability across connected calendars. Private events may appear as busy blocks without exposing their titles or descriptions.

This helps prevent double bookings while protecting personal information.

Users can also make selected changes directly through Google Calendar or Outlook. Reclaim can recognise those adjustments and avoid immediately replacing them.

Meeting Buffers

Back-to-back meetings can create stressful schedules and leave no time for preparation or follow-up work.

Reclaim AI can automatically add buffer periods before or after meetings. A user may reserve time to prepare notes before an interview or update a CRM record after a customer call.

The buffer stays connected to the meeting and can move when the meeting time changes.

This feature helps users create more realistic calendars instead of treating every open minute as available.

AI Agents

Reclaim AI uses specialised Agents to manage different scheduling responsibilities.

An Agent may protect Focus Time maintain Habits create meeting buffers watch recurring calls or identify invitations requiring attention.

The number of available Agents depends on the chosen subscription. Higher plans provide more Agents and broader scheduling automation.

These Agents continue working as the calendar changes while following the user’s availability priorities and scheduling preferences.

Task and Workplace Integrations

Reclaim AI connects with popular productivity applications. Task integrations bring unfinished work into the calendar while communication integrations can update availability and meeting activity.

Supported connections may include Slack Zoom Google Meet Asana ClickUp Jira Linear Todoist and Google Tasks.

Webhooks are available on selected plans for businesses that want to create custom workflows.

The platform can also connect with compatible AI assistants through ChatGPT and Model Context Protocol support. Users may be able to review availability or prepare calendar actions through tools such as Claude or Cursor.

Team Analytics and Capacity

Reclaim AI includes tools for reviewing how time is spent across meetings tasks focus sessions and other commitments.

Individuals can compare scheduled activities with completed work. Managers can study meeting volume team availability and the amount of uninterrupted time available to employees.

This information may help teams identify overloaded schedules or departments that spend too much time in meetings.

Calendar analytics should not be used as the only measure of employee performance. They are most useful when they support planning and workload discussions.

Mobile Access

Reclaim AI is available through a mobile-friendly web experience rather than a fully separate native mobile app.

Users can also view scheduled tasks habits focus blocks and meetings inside the connected Google Calendar or Microsoft Outlook application.

Most automatic scheduling continues working after the initial rules and preferences have been configured.

Who Should Use Reclaim AI?

Reclaim AI is suitable for professionals who struggle to protect time for meaningful work. It can be useful for project managers developers marketers consultants executives sales teams and remote workers.

It is also helpful for teams that use several task management tools but need one calendar view showing when the work will actually be completed.

People with simple or mostly fixed schedules may not need every Reclaim AI feature. Its value becomes clearer when priorities change often and manual calendar planning takes too much time.